Privacy & Terms

HortiLogistica Africa 2026 is jointly organised by the Tanzanian Horticulture Association (TAHA) and Kostiv Investment Ltd (together, “Organisers”). The event takes place on 08–10 November 2026 at Ngurdoto Mountain Lodge, Arusha, Tanzania.

For purposes of data protection law, Organisers act as joint data controllers. “We”, “us” and “our” refer to Organisers.

This Privacy Policy applies to all personal data collected through:

• The website hortilogisticaafrica.com and any associated subdomains.
• Registration forms for visitors, exhibitors, speakers, and media.
• Contact, advertising, and sponsorship enquiry forms.
• Newsletter subscriptions.
• On-site data collection at the event (badge scanning, photography, etc.).

This policy is designed to comply with applicable international data protection laws, including the EU GDPR (2016/679), UK Data Protection Act 2018, Tanzania's EPOCA and Cybercrimes Act 2015, South African POPIA, Brazilian LGPD, Kenya Data Protection Act 2019, and the California CCPA/CPRA. Where local law provides greater protection, the higher standard prevails.

A. Information You Provide Directly

• Registration: full name, company name, job title, email address, phone number, country of residence, business activities, and stand preferences.
• Advertising & sponsorship enquiries: company name, contact name, email, phone, and interest type.
• Media accreditation: first name, last name, media outlet, email address, type of media, and coverage description.
• Contact form: name, email, phone, and message content.
• Newsletter: email address and name.
• Speaker/panellist submissions: biography, headshot, presentation materials.

B. Information Collected Automatically

• Technical data: IP address (anonymised after 90 days), browser type and version, operating system, device type, screen resolution.
• Usage data: pages viewed, time spent on pages, referring URL, session duration.
• Cookie data: consent preferences, session identifiers, language preference.

C. Sensitive Data

We do not intentionally collect special category data. If you voluntarily provide dietary or accessibility requirements, this information is processed solely for event logistics and deleted within 30 days after the event.

D. Automatic Newsletter Subscription

When you submit any form on our website including exhibitor registration, visitor registration, sponsor inquiries, contact messages, or advertising inquiries your name and email address are automatically added to our mailing list. You can unsubscribe at any time by clicking the link in any email or by emailing info@hortilogisticaafrica.com.

• Event operations: processing registrations, issuing badges, managing exhibitor stand assignments, and facilitating networking.
• Communications: sending confirmation emails, event updates, programme information, and post-event surveys.
• Advertising & sponsorship: responding to enquiries and managing partner relationships.
• Media accreditation: reviewing and approving press pass applications.
• Website improvement: analysing anonymised usage patterns.
• Security & fraud prevention: rate limiting, IP-based abuse prevention, and detecting fraudulent registrations.
• Legal compliance: meeting obligations under Tanzanian law and applicable international data protection standards.

We will never sell, rent, or trade your personal information to any third party for their own marketing purposes. We do not use your data for automated advertising profiling.

• Contractual necessity (Art. 6(1)(b)): processing registration data, issuing badges, coordinating stand assignments, and managing exhibitor bookings.
• Consent (Art. 6(1)(a)): subscribing to our newsletter, accepting non-essential cookies, or opting into event photography. You may withdraw consent at any time by emailing info@hortilogisticaafrica.com.
• Legitimate interests (Art. 6(1)(f)): website security, fraud prevention, and post-event follow-up with registered participants.
• Legal obligation (Art. 6(1)(c)): tax obligations and international data protection mandates.

We share your data only in these limited circumstances:

• Service providers: trusted third parties who assist in operating our website, email systems, payment processing, and event management platforms, all bound by Data Processing Agreements.
• Event co-organisers: TAHA and Kostiv Investment Ltd staff involved in event management, under a Joint Controller Agreement.
• Sponsors and exhibitors: only if you explicitly consent (e.g. by scanning your badge at a sponsor booth). We never share attendee lists without consent.
• Legal requirements: where required by law, court order, or regulatory authority.

We do not share data with advertising networks. Any analytics data shared with third parties is aggregated and anonymised.

• Registration data: up to 24 months after the event.
• Contact and enquiry data: up to 12 months after your last interaction.
• Media accreditation data: up to 12 months after the event.
• Cookie consent records: up to 36 months.
• Technical/server logs: up to 90 days (IP addresses anonymised).
• Newsletter subscription data: until you unsubscribe.
• Financial/invoice records: up to 7 years as required by Tanzanian tax law.

Under GDPR / UK GDPR (EEA & UK residents):

• Right of access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction (Art. 18), data portability (Art. 20), and to object (Art. 21).
• Right to withdraw consent at any time.
• Right to lodge a complaint with your national Data Protection Authority.

Under CCPA/CPRA (California), POPIA (South Africa), and LGPD (Brazil): additional rights apply as required by your local law, including the right to know, delete, correct, and opt out of sale of personal information.

To exercise any of these rights, email info@hortilogisticaafrica.com. We will respond within 30 days.

Your personal data may be processed in countries outside your country of residence, including Tanzania. Where data is transferred internationally, we ensure adequate protection through Standard Contractual Clauses (SCCs), UK International Data Transfer Agreements (IDTA), Data Processing Agreements, and data minimisation practices.

Photographs, video footage, and audio recordings may be taken during the event for promotional purposes. Legal basis: legitimate interest (Art. 6(1)(f) GDPR). If you do not wish to be identifiable in promotional materials, notify our team at the registration desk and you will receive a colour-coded lanyard. Speakers may be recorded with their explicit prior consent.

We do not use automated decision-making processes or profiling that produce legal or similarly significant effects on you. Your registration and accreditation are reviewed by our team manually.

Our website uses cookies to provide and improve our services. For full details on how we use cookies, please see our dedicated Cookie Policy.

We implement appropriate technical and organisational measures including:

• Encryption: all data in transit via HTTPS/TLS 1.2+; sensitive data at rest via AES-256.
• Access controls: role-based access with multi-factor authentication.
• Rate limiting and input validation on all form submissions.
• Periodic vulnerability assessments and security audits.
• Data breach response plan with 72-hour notification as required by GDPR Art. 33.

HortiLogistica Africa 2026 is a professional trade event not directed at children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, contact info@hortilogisticaafrica.com.

We may update this Privacy Policy to reflect changes in our practices or legal requirements. When material changes are made we will update the “Last Updated” date and, where possible, notify registered users by email. Continued use of our website after changes constitutes acceptance.